Current Vacancies

JOB VACANCY – Finance & Administration Assistant

Role Overview

Accountability for:

Accurate and timely bookkeeping
Effective office administration/logistics
Accurate and timely operation of payroll
Smooth functioning membership administration

Key Responsibilities and Dimensions of Role

Accurate and timely bookkeeping

Own the operation of AlFurqan Education Trust’s bookkeeping ensuring that financial records are kept accurate and up to date
Process all invoicing & PO’s
Provide additional support as required to the Trust’s manager

Effective office administration/logistics

Maintain inventory of office supplies and own re-ordering processes
Ensure a clean and tidy office environment (overseeing the cleaning and building maintenance staff)
Manage Trust’s main email box
Manage social calendar including room bookings
Help organise specific meetings inside and outside of the office
Provide ad hoc administrative support as needed to staff, and trustees
Manage outgoing and incoming post

Accurate and timely operation of payroll

Own the operation of the monthly payroll processes to ensure staff is paid accurately and on time
Manage changes and updates to payroll
Respond to ad hoc queries in relation to payroll

Smooth functioning administration

Ensure that membership details are accurate and up to date
Timely and accurate processing/sending of invoices
Support Finance Manager with credit control processes
Support other team members with membership administration issues

The employee may be required to undertake such other tasks and responsibilities as may be directed, from time to time, by the line manager that are consistent with the nature of the job described above.

Person Specification

Essential Qualifications, Knowledge & Experience and Skills

Experience using accounting software
Highly proficient with Microsoft office suite (Word, Excel, PowerPoint, OneDrive, and Outlook)
Highly organised and process driven
High level of attention to detail
Strong team player
Comfortable using own initiative and taking ownership of processes
High levels of integrity and trustworthiness
Able to handle confidential information
Positive outlook and fun, with a good sense of humour

Additional desirable

Previous experience of working in a not for profit organisation
Able to work with people from different ethnicities

How to apply

Please send your CV along with a statement explaining how you feel you can meet the requirements of this role to office@alfurqaneducationtrust.org. We will consider applicants on a rolling basis with the final deadline for applications on 26^th January 2020. Early submission is strongly encouraged. Please note that we will only be contacting shortlisted candidates.

This job description reflects the core activities of the post. As the service and the post-holder develop, there will inevitably be some changes to the duties, and possibly to the emphasis of the post itself. We expect that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. The line manager will consult the post-holder if significant changes to the job description become necessary. Any changes will be reflected in a revised job description.

IMPORTANT: Successful candidate will have to go through a DBS check prior to being offered the final offer of employment.

Job Description